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Aeon User Guide — Requesting Materials

This guide provides support to patrons doing research in Archives and Special Collections.

Requesting Materials

How to request archival materials from a Finding Aid (ArchivesSpace) 

  1. Search our finding aids using the "Archives" tab of the search bar at the top of our home page: https://lib.uconn.edu/location/asc/

  1. Select the finding aid for the collection you are interested in from your search results. 

  1. For large collections, you will not be able to request an entire collection through Aeon. You will need to narrow your request to specific folders. Using the "Collection Organization" window on the right side of the finding aid, navigate to the folder of materials you want to request by expanding the carrots for series/subseries. 

  1. Select the title of the folder of materials you want to request.

  1. Click the "Aeon Request" button in the upper right corner of the screen. 

  1. Review your request and make any needed edits. Most information will be autofilled for you. Add the purpose of your research and if you've been working with any staff. You can also enter in notes for yourself in the “my notes” field, for example, a note about what research project your request is for. If you’d like to leave a note or question for ASC staff, you can do so in the “Special requests/questions” box.

  2. Select the appointment that you are requesting the materials for, or schedule a new appointment.

  3. Click "Submit Request."

  4. Please Note: For in-person appointments, we only need to know which boxes you wish to consult during your visit; meaning you do not need to request every single individual item, folder, or file, only enough individual items to represent each box that will be utilized.

 

How to request archival materials from your Aeon account 

Requesting archival materials from within your Aeon account follows many of the same steps as requesting from a finding aid, but you'll navigate to search the finding aids from within your Aeon account, rather than from the homepage of the ASC website.

  1. Navigate to the "Make a Request" page.

  1. Click the" Archival Collections" link.

  1. Select a collection to request from, browse to an item, and click the "Request" button.

  1. Click the checkbox(es) next to the containers(s) you wish to submit. 

  1. Select the appointment you scheduled from the "Appointment" dropdown  menu (alternately use the "Schedule a New Appointment" button to schedule an appointment directly from the request form).

  1. Click the "Submit Request" button.

  2. Please Note: For in-person appointments, we only need to know which boxes you wish to consult during your visit; meaning you do not need to request every single individual item, folder, or file, only enough individual items to represent each box that will be utilized.

How to request published materials from the catalog 

  1. Navigate to the Archives and Special Collections homepage.

  1. Click the “Articles and Library Catalog” tab over the search bar. 

  1. Enter your search terms and click "search." 

  1. In the “refine my results” menu on the left side of the screen, select “archives and special collections” under the “Library” dropdown menu to limit your results to ASC materials. 

  1. Once you’ve found the item you would like to request, click on the item title to open the catalog record. 

  1. Click the “Request for Reading Room” button.

  2. Complete all required fields in the Aeon form and click submit.

 

How to request published materials from your Aeon account 

  1. Navigate to the "Make a Request" page.  

  1. Click the "UConn Library Catalog" link and search for an item to request.  

  1. Click on the item title to open the item's catalog record. Click the "Request" button.  

  1. On the "New Request" form, view the data carried over, noting the required fields.  

  1. Select the appointment you scheduled from the "Appointment" dropdown menu (alternately use the "Schedule a New Appointment" button to schedule an appointment from the request form).  

  1. Click the “Request for Reading Room” button.

  2. Complete all required fields in the Aeon form and click submit.

  1. Log in to Aeon: https://s.uconn.edu/aeon
  2. Navigate to the "New Request" page. 
  3. Click the "manual request" link  under the "Make a Manual Request" heading.
  4. On the "New Request" form, complete the necessary information for a request. 
  5. Ensure you complete the required fields.
  6. Click the "New Appointment" button and browse to a date. 
  7. If you have already requested an appointment, select your appointment from the "Appointment' drop down menu. If you have not already requested an appointment, click the "Schedule a New Appointment" button. Click on the date you wish to schedule an appointment for, choose an Appointment Time from the drop down menu.
  8. Click the Create Appointment button. 
  9. Note the appointment listed in the Appointment field. 
  10. Click the Submit Request button.  

Requesting Archival Materials from a Finding Aid

Search our finding aids using the "Archives" tab of the search bar at the top of our home page: https://lib.uconn.edu/location/asc/ 

Select the finding aid for the collection you are interested in from your search results. 

For large collections, you will not be able to request an entire collection through Aeon. You will need to narrow your request to specific folders. Using the "Collection Organization" window on the right side of the finding aid, navigate to the folder of materials you want to request by expanding the carrots for series/subseries. 

Select the title of the folder of materials you want to request.

Click the "Aeon Request" button in the upper right corner of the screen. 

Screenshot of Aeon request screen

Review your request and make any needed edits. Most information will be autofilled for you.

Screenshot of Aeon request screen with red arrows pointing to the purpose of research and

Add the purpose of your research and if you've been working with any staff. You can also enter in notes for yourself in the “my notes” field, for example, a note about what research project your request is for. If you’d like to leave a note or question for ASC staff, you can do so in the “Special requests/questions” box.

Aeon screenshot with Appointment time circled in red

Select the appointment that you are requesting the materials for, or schedule a new appointment.

Click "Submit Request."

Requesting Published Materials from the Catalog

Screenshot of the Archives homepage with the

Navigate to the Archives and Special Collections homepage.

Click the “Articles and Library Catalog” tab over the search bar. 

Screenshot of the Archives homepage with the search terms

Enter your search terms and click "search." 

Screenshot of library catalog search with the Archives & Special Collections Library Location circled in red

In the “refine my results” menu on the left side of the screen, select “archives and special collections” under the “Library” dropdown menu to limit your results to ASC materials. 

Screenshot of library catalog search with

Click “Apply Filters”

Screenshot of library catalog search with a title selected

Once you’ve found the item you would like to request, click on the item title to open the catalog record. 

Screenshot of the Aeon New User Registration form

If there are multiple copies of the item, select the “Archives & Special Collections” location.

Screenshot of catalog record for a specific book, with the

Click the “Request for Reading Room” button.

Screenshot of Aeon request form, with submit request button circled in red

Complete all required fields in the Aeon form and click "submit."

 
For help creating your Aeon account, scheduling an appointment, requesting materials, and any other research-related questions, please email us at archives@uconn.edu

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